Some work does not fit a till receipt. Installing a solar system at a guest house, fitting out a new shop, building custom furniture or running a three-month IT contract all stretch over weeks and involve several people. SmartBiashara Project Management keeps each job in one place: its tasks, who is doing them, the hours spent and the invoice the client receives.
Available on the Enterprise plan and above. See pricing
Active projects
Projects
Active projects
7
Hours logged this week
186
To invoice
TSh 5.2M
To do2
Site survey · Mbezi office
Quote · school network
In progress2
Shop fit-out · Masaki
POS rollout · 3 branches
Done · invoice1
Solar install · Kigamboni
The day-to-day problems this module is designed to remove.
Instructions, photos and deadlines are scattered across chats. When a client asks what has been done, someone has to scroll back through two weeks of messages to answer.
Your technicians spend four days on a job you quoted at two, and nobody notices until the money is already spent. You cannot price the next job better because there is no record of the last one.
Long jobs finish, the team moves on, and the final invoice goes out late or with items missing. Cash that you earned in March arrives in June.
Tasks are agreed in a meeting but never written down against a name. Deadlines slip because everyone assumed someone else was handling it.
Create a project for each job and attach it to the customer it is for. The project page becomes the home for everything about that job. Your team stops asking where the latest details are, because there is only one place to look.
Break a project into practical steps such as site survey, order materials, installation and client handover. Assign each task to a team member and set when it is due. Everyone sees what is theirs, and you see what is overdue without chasing people one by one.
Team members record the hours they spend on each task. Over time you build a real picture of how long a solar install, a shop fit-out or a software setup takes. That record is what lets you quote the next client with confidence instead of guessing.
Bill the client from the project itself, so the invoice reflects the work recorded there. Send it by WhatsApp or email like any other SmartBiashara invoice, and follow the payment in the same system as your other sales.
Project Management sits inside the same SmartBiashara account as inventory, purchasing, HR and accounting. Materials, staff and money for a job are not split across separate apps. User roles control what each team member can see.
Picture a Dar es Salaam electrical contractor taking on a wiring job for a new three-storey shop as an example.
Create a project for the shop owner, add the agreed dates and note the scope you quoted.
Add tasks for each floor, the distribution board and final testing. Assign each to the fundi responsible and set due dates.
Each evening the team records hours against their tasks. You see progress from your phone without visiting site.
When a stage or the whole job is done, raise the invoice from the project and send it to the client on WhatsApp.
Once paid, compare hours logged against the original quote. Use the gap to price the next wiring job more accurately.
Active projects
Projects
Active projects
7
Hours logged this week
186
To invoice
TSh 5.2M
To do2
Site survey · Mbezi office
Quote · school network
In progress2
Shop fit-out · Masaki
POS rollout · 3 branches
Done · invoice1
Solar install · Kigamboni
A project board showing tasks by owner and due date, with hours logged and an invoice ready to send.
When a customer calls asking about progress, you open the project and tell them which tasks are complete and what comes next.
After a few jobs, your time records show how long each type of work takes, so you stop underpricing the jobs that always run long.
Because the invoice starts from the project record, it goes out when the work is done instead of weeks later when someone remembers.
Each task has an owner and a date. You only step in on the tasks that are late.
Still have a question? Ask our team on WhatsApp, phone or email.
Project Management is available on the Enterprise plan at TSh 55,000 a month and on Enterprise Pro at TSh 850,000 a year. It is not part of Starter, Basic or Standard. Both prices are in Tanzanian shillings, before VAT. Enterprise also includes manufacturing, repair management and the API connector.
Any business that sells work done over days or weeks instead of items off a shelf. Examples include installers, contractors, furniture makers taking custom orders, IT and design agencies, and consultants. If your jobs involve several people and you bill when stages are finished, tracking them as projects keeps the work and the billing together.
Yes. SmartBiashara runs in any browser, so team members can log in on a phone, tablet or laptop to update tasks and record time. Each person sees only what their user role allows, so you can keep your accounts private from site staff.
You raise invoices from the project, and you decide when to do so. Many businesses bill a deposit at the start and the balance on completion, recording each payment against the client. Ask our team on a demo call to show the invoicing options for your type of work.
No. Repair Management is built for walk-in repair jobs with job sheets and a public status page for customers checking on a device. Project Management suits longer jobs with several tasks and team members. Both are available on the Enterprise plan, so a business that does both can use them side by side.
Yes. Every SmartBiashara plan starts with a 14-day free trial, and no credit card is required. Choose Enterprise when you register so the project module is switched on, then set up one real job to see how it fits.
Start a 14-day free trial on the Enterprise plan and set up your current job with its tasks and team. No credit card required. Prefer to talk it through? Book a demo or WhatsApp us on +255 749 900 050.
