Know what sold today, what you earned this month and which products are sitting on the shelf. SmartBiashara builds its reports from the sales, purchases, stock and expenses your team already records, so the figures come from the system and nobody has to compile them by hand.
Included on every plan, from TSh 15,000 a month. See pricing
Profit & loss · Last 6 months
Reports
Gross margin
27.4%
Best seller
Sembe 5 kg
Slow movers
18 items
The day-to-day problems this module is designed to remove.
Many owners only learn how the week went after a manager adds up the exercise book on Sunday. Decisions about restocking or pricing are made on guesses in the meantime.
Turnover alone hides thin margins, discounts and running costs. Without a profit and loss view, a busy month can still lose money.
Slow items tie up cash on the shelves for months. A notebook cannot tell you which 30 products have not moved since the last stock-take.
When every shop reports in its own format, comparing Dodoma with Morogoro becomes a weekend of phone calls and spreadsheets.
Collecting a quarter of sales and costs from receipts and M-Pesa statements delays filing and adds to the accountant's bill.
See total sales for any date range and drill into which products, categories and locations brought the money in. Every sale rung up at the POS or invoiced through the system appears automatically. You can compare this week with last week without asking anyone to prepare a sheet.
The profit and loss report combines sales, the cost of goods sold and recorded expenses into one statement. It answers the question owners actually ask: after paying for stock and running the shop, how much is left. Because it uses the same data as your accounting, there is no second set of numbers to argue over.
Check current stock by product and by store or warehouse, and see what has moved and what has not. For pharmacies and food businesses, batch and expiry tracking shows which items need selling first. Stock adjustments and transfers between branches are recorded, so the report reflects what actually happened.
See who owes you money and for how long with aging reports on customer credit, the madeni (credit sales) that are easy to lose track of. On the other side, supplier ledgers show what you owe and to whom. Together they help you plan cash before a big stock order.
SmartBiashara produces tax reports from the sales and purchases recorded in the system. Your accountant uses these figures to prepare returns instead of rebuilding them from receipts. For questions about how your fiscal device fits in, talk to our team about your setup.
Download any report to Excel, PDF or CSV, or send it by WhatsApp to a partner or your accountant. Owners who travel often send themselves the day's figures to read on the phone. Exported Excel files can be reworked however your accountant prefers.
An illustrative example of how a three-branch supermarket owner might use reports in a normal week. The details are examples, not a customer story.
Cashiers at each branch sell through the POS, taking cash, M-Pesa, Tigo Pesa and Airtel Money. Every sale updates stock and sales totals at once.
At 8pm the owner opens the sales report filtered to today, sees each branch's total and notices one shop is well below its usual level.
The stock report shows that branch ran out of cooking oil two days ago. A transfer is sent from the warehouse the next morning.
On the first of the month the owner runs profit and loss for each branch and sees which one carries the highest running costs.
The owner exports the month's reports to Excel and sends them by WhatsApp. The accountant has what is needed the same day.
Profit & loss · Last 6 months
Reports
Gross margin
27.4%
Best seller
Sembe 5 kg
Slow movers
18 items
Illustrative reports screen with sales by branch, profit and stock value. All figures are sample data.
Reorder, change a price or move stock between branches based on what happened this morning instead of what you remember from last month.
Seeing which items do not sell lets you discount them, stop reordering them and spend that money on lines that move.
Every branch is measured with the same reports, so conversations about performance start from shared facts.
Exportable reports cut the back-and-forth at month and quarter end, which saves time and often fees.
Still have a question? Ask our team on WhatsApp, phone or email.
SmartBiashara includes sales reports, profit and loss, stock reports and tax reports. Customer credit aging and supplier ledgers help you track money owed in both directions. All of them are built from transactions already in the system.
Yes, reports are part of the core system from the Starter plan at TSh 15,000 a month excluding VAT. Higher plans add more locations, users and modules, which gives you more to report on. You can test the reports on a 14-day free trial without a credit card.
Yes, you can filter reports by business location as well as by date. That lets you compare branches or look at the whole business at once. Basic supports up to 3 locations, Standard up to 5 and Enterprise up to 50.
Yes, SmartBiashara runs in any web browser, so you can open reports on a phone, tablet or laptop. You can also send a report to yourself or someone else by WhatsApp. There is nothing to install.
SmartBiashara records your sales and produces tax reports from them, which your accountant can use when preparing returns. SmartBiashara does not claim a direct link to TRA systems or EFD machines. Ask our team about your fiscal-device setup and how it fits alongside the system.
Yes, reports export to Excel, PDF and CSV. Excel is the usual choice when your accountant wants to rework the figures. PDF suits sharing a fixed summary with a partner or lender.
Access is controlled through the Admin, Manager and Cashier roles. You can keep profit reports with the Admin role while cashiers stay on the till. Ask our team what each role can see before you give a manager access.
Start a 14-day free trial, record a few days of sales and run your first profit and stock reports. No credit card is required, or book a demo and we will walk you through the reports with sample data.
