Your business owns more than stock. Freezers, generators, delivery motorbikes, POS laptops, kitchen ovens and office furniture all cost real money. SmartBiashara Asset Management gives each item a record: what it is, what you paid, which staff member or branch holds it, when its warranty ends and what it is worth today.
Available on the Standard plan and above. See pricing
Company assets
Assets
Assets tracked
146
Book value
TSh 92.5M
Warranties ending
3
| Asset | Tag | Assigned to | Location | Status |
|---|---|---|---|---|
| Toyota Hiace van | AST-001 | Delivery team | Kariakoo | In use |
| Chest freezer 400 L | AST-044 | Butchery | Mwanza | In use |
| Laptop HP 250 | AST-087 | Aisha K. | Arusha | Assigned |
| Generator 20 kVA | AST-012 | Facilities | Dodoma | Service due |
| Receipt printer | AST-109 | Till 2 | Kariakoo | In use |
The day-to-day problems this module is designed to remove.
The list of equipment lives in someone's head, an old exercise book or a receipt folder. When you open a second branch or sell the business, you cannot say with confidence what is yours.
A supervisor leaves and the company phone, laptop or toolbox goes with them. Without a signed record of who received what, there is little you can ask back for.
A display fridge fails in month eleven of a twelve-month warranty, but the paperwork cannot be found. The repair gets paid from your pocket instead of the supplier's.
A generator bought for TSh 6,000,000 three years ago is still listed at full price, or not listed at all. Profit looks wrong and loan or investor conversations start on weak numbers.
Record each asset once with its name, category, purchase date, purchase price and location. Group items so you can see all vehicles, all kitchen equipment or all IT devices at a glance. The register sits in the same SmartBiashara account as your sales and stock, so there is no separate file to keep updated.
When you hand a laptop to a cashier or a motorbike to a delivery rider, record the allocation in the system. You can see at any time which person or branch holds each asset. When the staff member leaves, you already know which items to collect.
Enter the warranty period when you register an item, and the end date is kept with the asset. Before calling a fundi (technician) for a broken freezer or printer, check whether the supplier still owes you a free repair or replacement.
Equipment loses value every year it is in use. SmartBiashara calculates depreciation on your assets so you can see what each item is worth on paper today. Share the figures with your accountant when preparing year-end accounts instead of rebuilding them in a spreadsheet.
Asset Management works next to Accounting, Purchasing and HR in one login. Your branches are the same branches your sales run through, and asset values sit beside the rest of your accounts. User roles set who on your team can open the asset records.
Take a lodge in Arusha with two kitchens, eight rooms of furniture and a backup generator as an example.
Walk through each branch once and enter the items that matter: generator, freezers, laptops, motorbikes. Add purchase price, date and warranty where you have the receipt.
Assign the reception laptop to the front-desk supervisor and the delivery motorbike to the rider. Mark which branch each fixed item sits in.
When a new chest freezer is delivered, add it the same day with its warranty card details so nothing is left for later.
When something breaks, open the asset record first. If it is still under warranty, call the supplier before you call a fundi.
Pull the depreciation figures and current book values, export them and send them to your accountant along with your other reports.
Company assets
Assets
Assets tracked
146
Book value
TSh 92.5M
Warranties ending
3
| Asset | Tag | Assigned to | Location | Status |
|---|---|---|---|---|
| Toyota Hiace van | AST-001 | Delivery team | Kariakoo | In use |
| Chest freezer 400 L | AST-044 | Butchery | Mwanza | In use |
| Laptop HP 250 | AST-087 | Aisha K. | Arusha | Assigned |
| Generator 20 kVA | AST-012 | Facilities | Dodoma | Service due |
| Receipt printer | AST-109 | Till 2 | Kariakoo | In use |
The asset register showing each item's holder, branch, warranty end date and current book value.
When every handover is recorded against a name, staff know the business is keeping count, and you know exactly what to collect when someone leaves.
Repairs that a supplier should cover get claimed, because the end date is one click away instead of buried in a drawer.
Equipment shows at a realistic value, which makes your accounts easier to defend when you apply for financing or bring in a partner.
Before approving a new laptop or fridge, check whether an idle one is sitting in another branch.
Still have a question? Ask our team on WhatsApp, phone or email.
Asset Management is available from the Standard plan at TSh 45,000 a month, and it is also included in Enterprise and Enterprise Pro. The Starter and Basic plans leave it out. All prices exclude VAT. You can test it during the 14-day free trial, no credit card required.
Inventory is stock you sell, such as rice, phones or medicine. Assets are things the business keeps and uses to operate, such as freezers, generators, vehicles and computers. SmartBiashara tracks them in separate places so a shelf fridge never appears on your sales screen and a bag of sugar never appears in your asset register.
Yes. Each asset can be allocated to a staff member, and the record shows who currently holds it. When someone changes role or leaves, you can see every item allocated to them and collect it.
Yes, the module calculates depreciation and shows the current book value of each asset. Depreciation rules for tax purposes are set by your accountant and TRA guidance, so ask your accountant to confirm the figures match the policy they use. Our team can walk you through the settings on a demo call.
Yes. Each asset records the location it belongs to, and you can view the register for one branch or all of them. On the Standard plan you can run up to 5 business locations, and Enterprise supports up to 50.
The slow part is gathering receipts and walking each branch; entering an item takes a few fields. Start with high-value items like generators, vehicles and refrigeration, then add smaller items over time.
Open a 14-day free trial on the Standard plan and register your first ten assets today. No credit card required. Want a walkthrough first? Book a demo or call us on +255 749 900 050.
