Keep every till moving on salary week, track fresh goods by batch and expiry, and see stock across your store, warehouse and branches in one place. SmartBiashara gives each cashier their own login and records cash, M-Pesa, Tigo Pesa and Airtel Money on every sale.
All locations
Stock
Stock value
TSh 48.2M
Low stock items
12
ReorderExpiring in 30 days
5
| Product | SKU | Kariakoo | Mwanza | Status |
|---|---|---|---|---|
| Cooking oil 3 L | OIL-3L | 23 | 41 | Reorder soon |
| Sembe 5 kg | SEM-5 | 140 | 96 | In stock |
| Paracetamol 500mg | PCM-500 | 18 | 4 | Low stock |
| Cement 50 kg | CEM-50 | 62 | 0 | Transfer |
| Soda 500 ml (crate) | SOD-24 | 35 | 28 | In stock |
The problems we hear most often from owners in this trade.
When salaries land, every till is busy at once. A slow system, or a cashier hunting for a price, turns a short queue into customers leaving their baskets.
A neighbourhood supermarket can carry several thousand lines, from single sweets to 25 kg bags of rice. Counting them on paper is slow, and the counts are out of date by the time they are finished.
Yoghurt, bread, juice and packaged snacks expire quietly at the back of the shelf. Each expired item is money already spent that will never come back.
When several cashiers share the counter and the takings come up short, there is no fair way to find out where the difference came from.
Several suppliers deliver on the same morning. If nobody checks quantities against the order, you pay for cartons that never reached the storeroom.
Stock moves from the back store to the shelves, or to a second branch, with no record. The system says you have soap; the shelf says otherwise.
Each till is a laptop, desktop or tablet running SmartBiashara in a browser with a barcode scanner attached. Cashiers scan, take payment and move on. Each cashier signs in with their own account and the Cashier role, so you know who was on which till.
Load your products from an Excel sheet with barcodes, cost and selling prices. Plans grow with your range: 5,000 products on Basic, 25,000 on Standard and no product limit on Enterprise. Stock updates in real time as each till sells.
Record the batch and expiry date when dairy, bread or packaged goods arrive. You can then see which batches are on hand and when they expire, so staff can move older stock forward or mark it down before it is lost.
Raise purchase orders, then receive each delivery with a goods received note. Staff compare quantities with what you ordered, stock rises by what actually arrived, and the supplier ledger shows what you owe and on what credit terms.
Set up your back store or warehouse as its own location and transfer stock to the shop floor or to another branch with a record of every movement. The Basic plan covers three locations, Standard five and Enterprise up to fifty.
Customers who order ahead can be served through online orders for pickup, delivery or in-store collection. Staff pick the order, the sale is recorded and stock falls like any till sale.
Sales, profit, stock and payment reports come straight from the tills, and the accounting module keeps the ledgers in step. Export to Excel, PDF or CSV for your accountant or share on WhatsApp.
Picture a family supermarket in Arusha with four tills, a back store and a second, smaller branch across town. This is how the day could run.
The store manager checks the low-stock list on her phone and transfers rice, sugar and cooking oil from the back store to the shop floor. Each transfer is recorded against both locations.
Four cashiers sign in on their own tills. Customers pay with cash, M-Pesa, Tigo Pesa or Airtel Money, and each payment is logged against its sale.
The receiving clerk checks the milk and yoghurt against the purchase order, enters batch numbers and expiry dates, and saves the GRN. Stock and the supplier balance update together.
A look at batches on hand shows yoghurt due to expire this week. Staff move it to the front of the chiller and the manager decides whether to send some to the branch.
At closing, the day's sales are split by payment method so each drawer can be counted against its cash total. The owner opens the day's sales and profit report for both branches from home and plans tomorrow's orders.
All locations
Stock
Stock value
TSh 48.2M
Low stock items
12
ReorderExpiring in 30 days
5
| Product | SKU | Kariakoo | Mwanza | Status |
|---|---|---|---|---|
| Cooking oil 3 L | OIL-3L | 23 | 41 | Reorder soon |
| Sembe 5 kg | SEM-5 | 140 | 96 | In stock |
| Paracetamol 500mg | PCM-500 | 18 | 4 | Low stock |
| Cement 50 kg | CEM-50 | 62 | 0 | Transfer |
| Soda 500 ml (crate) | SOD-24 | 35 | 28 | In stock |
Supermarket stock in real time: quantities by location, low-stock warnings and batches with their expiry dates.
Barcode scanning and a simple till screen keep each customer's checkout brief, even when every till is open.
When batches and expiry dates are visible, older stock is sold first or moved before it spoils.
Individual cashier logins and role limits make each shift traceable, which protects honest staff as much as the owner.
When staff check each GRN against the purchase order, a short delivery is caught before it becomes a full payment.
Adding a warehouse or another branch is a new location in the same account, with stock and reports already connected.
Still have a question? Ask our team on WhatsApp, phone or email.
A supermarket POS should handle several tills at once, scan barcodes, record mobile money and cash on each sale, and update stock in real time. It also needs batch and expiry tracking for perishables, purchase orders with goods receiving, and stock transfers between the store, warehouse and branches. SmartBiashara covers each of these in one account. Check any system you consider against this list, and test it on your busiest day during a free trial.
The number of cashiers depends on your plan's user limit. Starter allows 5 users, Basic 10, Standard 20, Enterprise 100 and Enterprise Pro unlimited. Each till is simply a device running SmartBiashara in a browser, so adding a till means adding a user rather than buying a terminal.
Product limits go from 1,000 on Starter to 5,000 on Basic and 25,000 on Standard. Enterprise and Enterprise Pro have no product limit. A supermarket with a wide range will usually need Standard, which also allows five locations.
Yes, each warehouse or branch is set up as a location with its own stock. You transfer stock between them with a recorded transfer, and reports show every location from one dashboard. Basic covers three locations, Standard five and Enterprise up to fifty.
The Standard plan is TSh 45,000 a month, or TSh 450,000 a year, and covers five locations, 20 users and 25,000 products. Larger chains usually need Enterprise at TSh 55,000 a month. Prices exclude VAT, and every plan starts with a 14-day free trial without a credit card.
SmartBiashara records every sale and produces sales reports, but it does not connect directly to TRA EFD or VFD devices. Ask our team about your fiscal-device setup before you go live.
Yes, SmartBiashara supports online orders for pickup, delivery or in-store collection. Staff see each order, prepare it and complete the sale, and stock reduces as it would at a till.
Import your product list from Excel, sign in your cashiers and test a full trading day on the 14-day free trial. Need help planning tills and locations? Book a demo with our team.
