Take an order for two cappuccinos and a sambusa in a few taps, send the food to the kitchen, and get paid in cash or mobile money before the next customer reaches the counter. SmartBiashara also tracks the milk, beans and pastries behind every sale, so closing the day takes minutes instead of an hour with a notebook.
Restaurant · Floor
Orders
Open tables
9 of 16
Kitchen tickets
5
Sales tonight
TSh 1.1M
New2
Table 4 · 2 × pilau, 1 × chips mayai
Takeaway · 3 × chapati
In the kitchen2
Table 7 · grilled fish, ugali
Table 2 · 2 × biryani
Served · to bill2
Table 9 · split bill ×3
Table 1 · paid M-Pesa
The problems we hear most often from owners in this trade.
Between 7 and 9 am, office workers want coffee fast. If the barista is writing orders by hand and working out change, people at the back of the line leave for the café next door.
Customers pay by M-Pesa or Airtel Money and show a message on their phone. At night nobody can say which payments belonged to which order, so the cash-up never balances.
Nobody notices the last carton of milk until a customer orders a latte. A small café loses sales every week to stock that could have been bought the day before.
A shouted order for chapati and eggs is forgotten when the counter gets busy, and the guest waits twenty minutes for food that was never started.
Set up your menu as products with prices, so cashiers tap a drink, add a pastry and take payment without typing. The POS runs in any browser and is offline-ready, which keeps the counter selling when the internet drops. Each cashier logs in with their own account, so every sale has a name on it.
Customers pay with M-Pesa, Tigo Pesa or Airtel Money, and SmartBiashara records and reconciles those payments against the sale. Cash, card and bank transfer payments are recorded on the same screen, so your takings by payment type are ready when you close.
For guests who sit down, open an order on a table and add items as they come. Food goes to the kitchen as a ticket instead of a shout across the room. When four friends want to pay separately, split the bill and take each share by cash or mobile money.
Track the supplies you buy and the items you sell in real-time inventory. Low-stock alerts warn you before milk or cups run out, and batch and expiry control helps you sell yesterday's pastries first. Record spoilage as a stock adjustment, so wastage shows up in reports instead of disappearing.
If you prepare items in batches, such as a jug of cold brew, a tray of sambusa or a pot of soup, the manufacturing module lets you write a recipe and record each production run. Ingredients come out of stock, finished items go in, and you see the cost of each batch. Manufacturing is available on the Enterprise and Enterprise Pro plans.
Sales by item and by payment type are in business reports, along with profit and loss from the accounting module. Export to Excel or PDF, or send a summary on WhatsApp to a partner who was not in the café that day.
An example: a café near an office block in Upanga with one barista, one cook and a cashier, open from 6:30 am to 7 pm.
The cashier logs in on the counter tablet and records the opening float. The owner checks the overnight low-stock list and sees only two litres of milk left.
Twenty takeaway coffees go through in half an hour. Most customers pay by M-Pesa or Airtel Money, and each payment is recorded against its own sale.
A group of five sits down. Their food goes to the kitchen as a ticket, drinks are added to the same table order, and at the end the bill is split three ways.
The milk supplier delivers. The owner receives the goods against the purchase order, so stock and the supplier's balance update together.
The cashier counts the drawer, compares it with cash and mobile money totals in the system, and records two unsold muffins as wastage before logging out.
Restaurant · Floor
Orders
Open tables
9 of 16
Kitchen tickets
5
Sales tonight
TSh 1.1M
New2
Table 4 · 2 × pilau, 1 × chips mayai
Takeaway · 3 × chapati
In the kitchen2
Table 7 · grilled fish, ugali
Table 2 · 2 × biryani
Served · to bill2
Table 9 · split bill ×3
Table 1 · paid M-Pesa
A café counter in SmartBiashara: open table orders on one side, a kitchen ticket for two chapati and eggs, and a takeaway latte being paid by mobile money.
Tapping items and payment methods is quicker than writing and calculating, so the morning crowd gets served before they give up.
Cash, mobile money and card totals come from the system, so the cashier only needs to count the drawer and explain any difference.
Alerts and expiry dates keep milk, beans and pastries in balance with what you actually sell.
Item-level sales show which drinks and snacks pay their way, so slow sellers can go and new items can be priced properly.
Basic covers up to three locations and Standard up to five, so a new café in another part of town joins the same account with its own stock.
“Started on the free trial. By week 2, we had 3 branches on it. The inventory tracking across stores is what makes SmartBiashara different from everything else we tried.”
Still have a question? Ask our team on WhatsApp, phone or email.
The best café POS is the one your staff can use quickly at rush hour, that records mobile money properly and that tracks stock you buy daily. Compare options on those three points, and test them on a real busy morning before you commit. SmartBiashara covers all three and offers a 14-day free trial with no credit card, so you can judge it on your own counter.
A single café can start on the Starter plan at TSh 15,000 a month, which includes one location, five users, POS, inventory and accounting. Basic at TSh 35,000 a month adds CRM and up to three locations. Recipes and production runs need the Manufacturing module on Enterprise at TSh 55,000 a month. Prices exclude VAT.
SmartBiashara does not advertise automatic ingredient deduction on each sale. Ingredients are tracked as stock you receive and adjust, and the manufacturing module deducts them when you record a batch production run. If per-cup deduction matters to you, ask our team to show you the options during a demo.
Yes, the POS is offline-ready, so the counter can keep selling during a short outage. It runs in a browser on a phone, tablet, laptop or desktop, so a spare phone can stand in if the counter tablet fails.
Yes. SmartBiashara accepts M-Pesa, Tigo Pesa and Airtel Money at the POS and reconciles those payments. Cash, cards and bank transfers can also be recorded, so all payment types appear in your end-of-day totals.
SmartBiashara does not connect to EFD or VFD fiscal devices. It records every sale and produces the reports, and your fiscal device stays separate at the counter. Ask our team about your fiscal-device setup and how the two fit into your cash-up.
Add your menu, log in your cashier and run one full trading day on the 14-day free trial, with no credit card needed. If you would like a walkthrough first, book a demo and we will set up a sample café menu with you.
