See what is on your shelves and in your stores right now, without waiting for the next stock-take. Every sale, purchase and transfer updates stock as it happens, from the counter in Arusha to the warehouse in Dar es Salaam. Inventory is included on every SmartBiashara plan.
Included on every plan, from TSh 15,000 a month. See pricing
All locations
Stock
Stock value
TSh 48.2M
Low stock items
12
ReorderExpiring in 30 days
5
| Product | SKU | Kariakoo | Mwanza | Status |
|---|---|---|---|---|
| Cooking oil 3 L | OIL-3L | 23 | 41 | Reorder soon |
| Sembe 5 kg | SEM-5 | 140 | 96 | In stock |
| Paracetamol 500mg | PCM-500 | 18 | 4 | Low stock |
| Cement 50 kg | CEM-50 | 62 | 0 | Transfer |
| Soda 500 ml (crate) | SOD-24 | 35 | 28 | In stock |
The day-to-day problems this module is designed to remove.
The count shows 14 cartons of cooking oil where the book said 30, and nobody can explain the gap. Without a record of every movement, losses stay invisible until the count.
Medicines, dairy and drinks pass their expiry date at the back of the shelf. The loss is the product itself plus the customer who bought it.
The fastest line sells out on a Saturday while slow items gather dust in the store. Reordering by gut feeling ties cash up in the wrong products.
Fifty bags leave the main store for the second shop on a boda, and only forty arrive. If the transfer was never recorded, there is no one to ask.
A hardware shop or pharmacy can carry several thousand products. Entering them by hand into a new system feels impossible, so the switch never happens.
When the cashier sells three tins of paint at the POS, stock reduces by three immediately. Purchases and goods received add stock the moment they are recorded. You can check quantities from your phone in any browser, wherever you are.
Record the batch number and expiry date when stock arrives, and each batch is tracked separately. Before a batch expires you can move it to the front, discount it or return it to the supplier. This matters most in pharmacies, supermarkets and food businesses.
Breakages, theft, samples and counting errors happen in every business. In SmartBiashara you record each one as a stock adjustment, so the change is entered in the system instead of someone quietly correcting a figure in a book. Reviewing adjustments over a few months helps show where losses are coming from.
Run stock for several locations, such as a main warehouse and two shops, and move goods between them with a recorded transfer. Each location shows its own quantities. Starter covers one location, Basic three, Standard five, Enterprise 50 and Enterprise Pro unlimited.
Scan products with a barcode scanner at receiving and at checkout. Load your full product list from Excel instead of typing each item. Fashion shops can track sizes and variants, and electronics shops can record IMEI numbers and warranties.
Choose FIFO or LIFO stock accounting when you set up your business. Accounting runs in the same system, and stock reports export to Excel, PDF or CSV for your accountant.
Here is an example of one product's journey at a pharmacy with a main shop and a second branch.
Raise a purchase order for 200 boxes of paracetamol and send it to your supplier.
When the delivery arrives, record a goods received note with the batch number and expiry date. Stock rises by 200.
Move 50 boxes from the main shop to the second branch with a recorded transfer, so both locations show the right quantity.
Each box scanned at the counter reduces stock straight away, whether the customer pays in cash or by mobile money.
At month end, compare the physical count with the system, record any adjustment, and use the stock report to plan the next order.
All locations
Stock
Stock value
TSh 48.2M
Low stock items
12
ReorderExpiring in 30 days
5
| Product | SKU | Kariakoo | Mwanza | Status |
|---|---|---|---|---|
| Cooking oil 3 L | OIL-3L | 23 | 41 | Reorder soon |
| Sembe 5 kg | SEM-5 | 140 | 96 | In stock |
| Paracetamol 500mg | PCM-500 | 18 | 4 | Low stock |
| Cement 50 kg | CEM-50 | 62 | 0 | Transfer |
| Soda 500 ml (crate) | SOD-24 | 35 | 28 | In stock |
An illustrative stock screen showing quantities per location, batch and expiry details, and a recent inter-store transfer.
When every sale, delivery, transfer and adjustment is recorded, the count becomes a check rather than a discovery.
Expiry dates per batch give you time to sell, discount or return goods before they become waste.
Sales and stock reports show what is moving, so the next order puts money behind what customers actually buy.
The owner can see stock in every shop and warehouse from a phone, without calling each branch manager.
Still have a question? Ask our team on WhatsApp, phone or email.
Inventory is included on every plan, starting with Starter at TSh 15,000 a month excluding VAT. Plans differ in product and location limits: Starter allows 1,000 products and one location, Basic 5,000 products and three locations, and Standard 25,000 products and five locations. Enterprise has unlimited products across up to 50 locations.
Yes. You record the batch number and expiry date when stock is received, and each batch is tracked separately. Pharmacies, supermarkets and food businesses use this to sell older stock first and act before goods expire.
Yes. Every sale at the POS or on an invoice reduces stock at that location straight away. Purchases, goods received and transfers update stock in the same way.
Yes, from the Basic plan, which supports up to three locations. Each store or warehouse has its own stock, and transfers between them are recorded. Standard covers five locations, Enterprise 50 and Enterprise Pro unlimited.
Use the Excel bulk import to upload your product list, including names, prices and opening quantities. This is far quicker than typing thousands of items by hand. Our team can help you prepare the file over WhatsApp.
Yes. SmartBiashara works with barcode scanners for receiving goods and for checkout. Because it runs in the browser, there is no special software to install on the till computer.
You choose FIFO or LIFO stock accounting when you register your business. Many businesses choose FIFO because it follows the order in which goods physically leave the shelf, but confirm the choice with your accountant.
Start a 14-day free trial, import your products from Excel and record your first delivery. No credit card is required, and our team can help with the setup on WhatsApp or by phone.
